How Prohana Uses AI

Transparency about our AI features and data practices

Prohana uses artificial intelligence to help you maintain and strengthen your professional relationships. We believe in transparency about how AI is used and how your data is protected. This page explains what AI does in Prohana, what data it accesses, and how we keep your information safe.

AI Features in Prohana

Meeting Summaries

AI analyzes meeting notes and transcripts to generate concise summaries, extract action items, and identify key discussion points.

Data used: Meeting notes, transcripts, attendee names

Conversation Starters

AI suggests relevant topics and questions based on your relationship history with contacts, helping you prepare for meaningful conversations.

Data used: Contact profiles, meeting history, shared interests

Meeting Suggestions

AI recommends when to reconnect with contacts based on your relationship patterns and interaction frequency preferences.

Data used: Meeting history, contact frequency settings, calendar data

Voice Memo Transcription

AI converts your voice memos to text and extracts relevant information to update contact records and meeting notes.

Data used: Voice recordings (processed, not stored), extracted text

Task Generation

AI creates suggested follow-up tasks and action items from your meetings and notes to help you stay on top of your commitments.

Data used: Meeting notes, action items, contact context

Our AI Provider

OpenAI

Prohana uses OpenAI's API to power our AI features. We use their GPT models through a business API agreement that ensures your data is:

Not used to train OpenAI's models
Not retained longer than necessary to complete the request
Subject to OpenAI's enterprise security and privacy standards

Read OpenAI's Privacy Policy

How We Protect Your Data

Encrypted in Transit

All data sent to AI services is encrypted using TLS 1.3

No Training on Your Data

Your data is never used to train AI models. We use API access only.

Minimal Data Sharing

Only the necessary context is sent to AI services for each request.

Your Control Over AI Processing

AI processing is essential to Prohana's core functionality. However, you have options:

You can request access to or deletion of your data at any time through our Privacy Request Form
Review what data we process in your Privacy Settings
Export a copy of all your data, including AI-generated insights

Important Limitations

While AI helps enhance your Prohana experience, please keep in mind:

AI can make mistakes. Always review AI-generated summaries and suggestions for accuracy.
AI doesn't replace human judgment. Use AI suggestions as a starting point, not the final word.
Context matters. AI may miss nuances that you understand from direct conversations.

Questions about how Prohana uses AI? Contact our support team